Cancelations

The Cancellation Fee is $150  and is deducted from the deposit on file.  This is charged for any and all cancellations that aren't related to a natural disaster, named storm or hurricane.

  • 3-27 Night Stays | Must Cancel 30 Days Prior to Arrival

  • 28-58 Night Stays | Must Cancel 60 Days Prior to Arrival

  • >91 Night Stays |  Must Cancel 120 Days Prior to Arrival

Deposit  Info.

The Deposit will not be applied to the rental balance.  It will be returned to you by check to the address provided to us within 15 business days of your departure upon the inspection of the unit.    

  • 3-27 Night Stays |  $300 Deposit Required 

  • 28-58 Night Stays | $500 Deposit Required

  •   >91 Night Stays | Equivalent to Monthly Rent

General Info.

GENERAL  INFORMATION

Check In | 4:00 P.M.

Check Out | 10:00 A.M.

 

OFFICE HOURS:

Monday-Friday 9-5

No Pets, Boats, RV's or Trailers 

No Smoking inside Town Homes

ADDITIONAL FEES​

  • Cleaning Fee | $125 

  • Administrative Fee | $35 

  • 12% Resort Tax  on Rental Total

Payment Policy

Rentals  Less than 1 Month:

Deposit + 30% of balance is due at booking.  Remaining 70% is due 30 days prior to arrival.

Multiple Payments:

Deposit + 30% of 1st payment is due at booking.  Remaining 70% is due 30 days prior.  2nd payment is due 30 days prior to arrival and all other payment are due the months following until balance has been paid in full.

Reservation    Terms, Conditions, Rules & Regulations

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BAHAMIAN CLUB OWNERS ASSOCIATION INC.
4150 S. Atlantic Ave. * New Smyrna Beach, FL 32169 * Volusia County
Office: 386-423-8957 * rentals@bahamianclub.com * www.bahamianclub.com

 

Welcome to "A Slice of Paradise!" 

Check In Time: 4:00 P.M.

Check Out Time: 10:00 A.M. 

 

TERMS, CONDITIONS, RULES & REGULATIONS

Should you require any additional help during your stay, please do not hesitate to contact our on-site office Monday - Friday from 9:00 a.m. - 5:00 p.m.  If you have an after-hours EMERGENCY such as flooding in your unit or you're locked out, please call the office, the emergency number is on the voice mail.  Please bring unit keys to the office or place in the Manager's Box so we can have our units clean and ready for the next arrival.  A $50 FEE WILL BE CHARGED FOR EACH SET OF KEYS LOST OR MISPLACED DURING YOUR STAY.  Arrivals after 5:00 p.m. Monday-Friday and all day Saturday and Sunday must be coordinated with the office or you may be locked out.  Please note our staff does not live on the property and a $50 lock out fee will apply if we have to come back to the property outside of business hours.

DEPOSIT:  The security deposit will not be applied to the rental balance. It will be returned to you by check to the address you provided to us within 15 (fifteen) business days of your departure upon the inspection of your unit. A full list of deposit deductions can be found on the rental agreement.

POLICY DISCLOSURE:  All taxes, administration and cleaning fees are additional charges and are included in the total balance.  NO PETS, GOLF CARTS, BOATS, RV's, OR TRAILERS ARE ALLOWED ON THE PROPERTY. PARKING PERMITS ARE REQUIRED.  Any damages or needed repairs should be reported to the office immediately.  You are responsible and liable for any damages caused by your party to your unit or the common grounds. Management reserves the right to enter the unit for the purpose of performing periodic inspections, routine maintenance and emergencies during your stay.  Occupancy is limited to the number of guests listed on your reservation confirmation.  The maximum occupancy is 6 (six) people.  The Association reserves the right to refuse a rental, or discontinue occupancy, at the Manager's discretion. Rates are subject to change without notice. EVERY EFFORT WILL BE MADE TO GIVE THE TENANT THE TOWNHOUSE ASSIGNED OR RESERVED, THOUGH IT MAY BE NECESSARY IN AN EMERGENCY TO MOVE YOU TO ANOTHER UNIT.  I HAVE READ THE ABOVE LISTED RENTAL POLICIES AND AGREE TO ABIDE AND COOPERATE WITH THE ENFORCEMENT OF THEM. IF A UNIT SELLS, THE NEW OWNER HAS THE RIGHT NOT TO RENT. 

 

HOUSEKEEPING/CHECK OUT:  (There is no daily housekeeping service)
1.  Please keep up with your laundry.  At departure, please strip beds and place bedding in the down stairs bathroom
2.  All dishes, pots & pans used during your stay must be cleaned before you leave.
3.  Please dispose ALL food you've purchased from the refrigerator and cupboards.
4.  Please take ALL trash (Kitchen, bedrooms & bathrooms) to the dumpster.
5.  The B.C. is not liable or responsible for returning personal affects left behind.  We will not be held responsible to return items left behind.
6.  Please set the thermostat to 78 degrees in the summer and 70 degrees in the winter upon departure.
7.  Please lock the town home and all sliders and windows at departure.
8.  If you depart outside of office hours, please place all sets of keys provided and your guest survey in the managers/key drop box at the office.  There will be a $50 charge for lost or misplaced keys.

 

STORMS:
You must leave when a mandatory evacuation is ordered!! If we have a named tropical storm or hurricane and you’re already checked in, we will:

  • Refund any unused portion of rent from a guest currently checked in.

  • Allow the guest to extend their stay in which the unused portion of rent will be applied to the additional days provided another guest is not scheduled.

If we have a named tropical storm or hurricane and you haven’t checked in, we will:

  • Allow a guest to reschedule their stay within 1 year if they can’t travel due to the named storm.

  • Refund guest their deposit and monies paid towards the rental if they can’t travel due to the named storm.

 

RULES AND REGULATIONS: GENERAL:

  • All owners/renters must review and comply with these Rules & Regulations.

  • In order to ensure their health and safety, guests under the age of 25 are not allowed to stay overnight in a rental unit without the supervision of a parent or responsible adult.  

  • No pets allowed.

  • Quiet hours will be observed between the hours of 10:00pm and 8:00am.

  • Garbage must be put in plastic bags before placing in the dumpster. 

  • Recycle bins for newspapers, glass, plastic and cans are located in each dumpster area, please use appropriately.

  • Regarding rental unit properties, no items such as furniture, dishes, linens, etc. shall be removed from the unit.

  • Nothing is to be hung from unit balcony railings with the exception of the American flag and holiday/seasonal decorations. 

  • Skateboarding and rollerblading is not allowed on common property.  Children under the age of 8 must be accompanied by an adult when riding bicycles on property.

  • Open fires are prohibited on all Bahamian Club property/grounds, including but not limited to burning of leaves, garbage, debris and fire pits.

  • The speed limit is 15mph and needs to be adhered to.

  • Fireworks of any kind are prohibited to be used on Bahamian Club property/grounds.

  • A smoke free zone has been established at the Bahamian Club in the following common areas: cabana, pool, shuffleboard courts, barbecue grill area, tennis/pickle ball court and surrounding areas. 

 

POOL AREA: (NO LIFEGUARDS ON DUTY-ENTER THE POOL AT YOUR OWN RISK)

  • Do not let your children sit or hang on the pool rope.  If it breaks, we have to close down the pool.

  • Please comply with the posted rules.  The Association is not responsible for any accident or injury in connection with use of the pool.

  • Children under the age of 12 years must be accompanied by an adult. 

  • The pool area is open from 8:00am to 10:00pm.  No one is permitted in the pool area when pool is closed for maintenance/repair.

  • Proper swimming attire must be worn when in the pool.  Children under the age of 3 must wear disposable swim pants

  • Always shower before entering the pool.

  • DO NOT DIVE INTO THE POOL.

  • Food or drink is not allowed within four (4) feet of the pool.

  • No glass is allowed in the pool area.

  • Reserving seats is not allowed.  Cover chairs with towels when using tanning lotion or sunblock.  Please furnish your own towels.  

  • Furniture is not to be removed from the pool area.

  • Show consideration to others, do not play loud music, wear earphones.

  • Running, pushing or horseplay in the pool area is prohibited.

  • Leave bicycles outside the pool area, a bike rack is provided.

  • No wet attire is permitted in the Cabana.

  • No floats, tubes, boogie boards, surfboards and beach balls or similar flotation devices are allowed in the pool except specifically noodles and infant floats are permitted.

 

TENNIS/PICKLEBALL COURT:

  • Playing hours are from 8:00am to dusk.

  • All persons using the tennis/pickle ball court do so at their own risk.  The Association is not responsible for any accident or injury in connection with use of the tennis/pickle ball court.

  • The Association is not responsible for any loss or damage to personal property.

  • Proper foot attire must be worn when on the tennis/pickle ball court.

  • Children under the age of 12 are not permitted on the tennis/pickle ball court unless under the direct care and supervision of a parent or responsible adult.

  • No undue disturbance in or around the tennis/pickle ball court will be permitted.  Careless or intentional slamming balls against the fence/screening or throwing of rackets will not be permitted.

  • Furniture or equipment not required for playing tennis is not allowed within the fence enclosure.

 

CABANA:

  • Playing hours are from 8:00am to dusk.

  • The code to the Cabana after-hours is 196100# and the Wi-Fi code is posted on the bulletin board in the Cabana.  All common areas in or around the cabana, pool, tennis courts, shuffleboard courts & barbecue area are now designated as a “smoke free zone”.   

 

SHUFFLEBOARD COURTS:

  • Do not walk on the shuffleboard court surfaces at any time.

  • Children under the age of 12 are not permitted on the shuffleboard courts unless under direct care and supervision of a parent or responsible adult.

  • Repair of any damage to the shuffleboard courts or equipment will be charged accordingly.

 

BBQ GRILLS:

  • Renters are free to use the community grill at their own risk.  As a courtesy to the next guest, clean the grill after using.

  • Personal barbeque grills such as gas, charcoal or electric are prohibited to be placed on the sun decks of the buildings.  When using personal barbeques they must be placed a minimum of 3 feet from the building and building mansards to avoid fire.

 

VEHICLE PARKING:

  • Parking permits must be visible or vehicles will be towed away at the owner's expense.

  • Each unit has a designated parking space clearly marked with the letter of the assigned unit.  Unmarked spaces are to be available for visitors.  

  • Parking on the main roads is not allowed.  Roads are to be kept passable for emergency vehicles at all times.

  • Renters are limited to ONE (1) passenger vehicle per unit, unless prior arrangements have been made in writing with the office.

  • Vehicle parking permits for owners, renters and guests must be displayed at all times and will be provided at check-in. 

  • There is limited parking for the office and the two spaces provided should be used for a maximum of 30 minutes during office hours.

 

COVID-19:
I am not experiencing any symptoms of illness such as cough, shortness of breath, fever, chills, headache or sore throat.  Should I exhibit them during my stay, I will contact the rental office and promptly seek a local Urgent Care or Hospital immediately.